Educational KYC
Help Guide for New Users
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What is Educational KYC?
The Educational KYC (Know Your Customer) system is a comprehensive verification platform specifically designed for UK educational and training providers. This system helps educational organisations obtain official verification and credentials by automatically checking their legitimacy against multiple UK regulatory databases and awarding organisations.
What Does the System Do?
The Educational KYC platform streamlines the verification process for educational providers by automatically:
🎓 Educational Verification
- • Pearson Education qualification searches
- • Ofqual API integration
- • Ofsted inspection ratings
🏢 Regulatory Checks
- • ESFA funding status verification
- • UKPRN validation
- • Companies House integration
📊 Risk Assessment
- • Automated risk scoring
- • Compliance verification
- • Real-time results
🔒 Security & Credentials
- • GDPR compliance
- • Digital credential issuance
- • Audit trail maintenance
Understanding the Main Sections
Course Recommendations System
💡 What are Course Recommendations?
The recommendation system helps you identify which courses your centre is best equipped to deliver successfully. It matches your centre's capabilities—including available laboratories, staff expertise, and resources—against course requirements to suggest the most suitable qualifications for your organisation.
How Recommendations Benefit Your Centre
Find courses that align perfectly with your existing facilities and staff expertise
Save time by focusing on qualifications you're already equipped to deliver
Identify areas where small investments could unlock new course opportunities
Understanding Partnership Maturity & Risk Scoring
Each recommendation includes a risk score and partnership tier that reflects the maturity of your relationship with the relevant Awarding Organisation. This scoring helps both you and the AO understand your current standing and collaboration level.
Partnership Tier Levels
How the Recommendation System Works
Centre Profile Analysis
The system analyses your centre's capabilities by examining your available laboratories, staff qualifications, technical expertise, and previous course delivery history.
Course Requirements Mapping
Each available course is mapped according to its specific requirements, including necessary laboratory facilities, prerequisite staff skills, technical equipment needs, and delivery methods.
Smart Matching Algorithm
The system calculates compatibility scores by comparing your centre's capabilities directly against course requirements. It focuses on objective resource matching rather than subjective preferences.
Results & Visualisation
Recommendations are presented with interactive radar charts that visually compare your centre's capabilities against each course's requirements, making it easy to identify perfect matches and areas for development.
What Makes Our Approach Unique
Content-Based Matching
Our recommendation system uses content-based filtering, which means it matches centres to courses based on factual capability alignment rather than user behaviour patterns or preferences.
This approach is particularly effective for educational providers because successful course delivery fundamentally depends on whether a centre has the correct physical infrastructure, qualified staff, and technical expertise required—not on subjective preferences.
💡 Key Question: "Can this centre deliver this course effectively?" The system answers this by quantifying how well your resources align with the course's specific technical and educational demands.
Using Your Recommendations Dashboard
📊 Visual Capability Mapping
Interactive radar charts show how your centre's capabilities overlay against course requirements, highlighting strengths and identifying gaps.
🎯 Compatibility Scoring
Each recommendation includes a compatibility score showing how well-matched your centre is to deliver the course successfully.
⚠️ Risk Assessment
Partnership maturity indicators help you understand your current relationship status with each Awarding Organisation.
📈 Development Opportunities
Identify specific areas where small investments in equipment or staff training could unlock new course opportunities.
Getting Started with Recommendations
To access course recommendations, ensure your centre profile is complete with up-to-date information about your facilities, laboratory equipment, and staff qualifications. The more accurate your centre data, the more precise and useful your recommendations will be.
Requirements for Successful Centre Application
Essential Organisation Information
Supporting Documentation
Delivery Site Information
For each delivery location, provide:
Requirements for Successful Qualification Application
Qualification Details Required
Evidence Documentation
Compliance Requirements
Application Process Steps
Initial Registration
- • Create your user account
- • Verify your email address
- • Complete your user profile
Organisation Setup
- • Navigate to "My Organisation"
- • Enter all required organisational details
- • Upload supporting documentation
- • Add delivery site information
Application Submission
- • Go to "Applications" section
- • Select "New Application"
- • Choose application type (Centre or Qualification)
- • Complete all required fields
- • Upload necessary supporting documents
- • Review and submit application
Automated Verification
The system will automatically:
- • Verify organisation against Companies House
- • Check Ofsted inspection records
- • Validate ESFA funding status
- • Search Ofqual qualification databases
- • Calculate risk assessment score
Review and Approval
- • Monitor progress in "Applications" section
- • Respond to messages or requests for additional information
- • Await final verification outcome
- • Download digital credential upon approval
Common Requirements Checklist
For Centre Applications
For Qualification Applications
Tips for Successful Applications
📋 Preparation
- • Gather all documents before starting
- • Ensure information is current and accurate
- • Verify company registration details
- • Check policies are up to date
📄 Documentation
- • Upload clear, legible copies
- • Use descriptive file names
- • Keep file sizes reasonable
- • Use standard formats (PDF, JPG, PNG)
💬 Communication
- • Respond promptly to messages
- • Provide complete information
- • Use Messages section for queries
- • Keep contact details updated
Understanding Risk Assessment
The automated risk assessment considers:
💡 Lower risk scores indicate higher trustworthiness and typically lead to faster approval times.
Getting Support
Use the "Help & Support" section for frequently asked questions
Contact support through the Messages system for personalised assistance
Provide your verification ID when contacting support for faster assistance
What Happens After Approval?
Upon successful verification, you will receive:
Ongoing Compliance: Your verification status remains valid as long as your organisation maintains compliance with UK educational regulations and your information remains current and accurate.
This system ensures compliance with UK educational regulations, GDPR data protection requirements, and maintains comprehensive audit trails for all verification activities.